Design Collaboration with DocHipo to Maximize Team’s Potential

“Great things in business are never done by one person; they’re done by a team of people.”

– Steve Jobs

We accomplish extraordinary things when we come together as a team. If your team is still huddled around the same table for design collaboration, it’s time to break free from those four walls and unlock their full creative potential! 

In today’s evolving world, where hybrid work is the new norm, in-person collaboration feels like a thing of the past. Enter a new era of design collaboration with DocHipo’s real-time capabilities.

Connect with your team anytime, anywhere, through cloud-based access, and collaborate on multiple projects effortlessly. Keep your designs consistent with the built-in brand kit, and control document access to safeguard your privacy while ensuring seamless teamwork. Scroll further to explore collaborating and designing with your team in DocHipo.

What is Design Collaboration

Before we move to the features of DocHipo, let’s understand what collaborative design is. Design collaboration or collaborative design means creating a design with a team while incorporating all members’ ideas, perspectives, and feedback. This collaborative design process involves people from different backgrounds, such as designers, managers, stakeholders, marketers, researchers, and engineers.

You can apply it to product design, web design, marketing, etc. Design collaboration brings team members together to solve a problem. It helps people stay informed and get the best ideas, focusing on the objectives central to your business.

Benefits of Collaborative Design

Why is collaborative design important? To understand better, imagine you want to create a Pitch deck to secure investment. Working solo seems intuitive, whereas a team collaboration engages creativity and strategy. It ensures excellent outcomes and better relationships in your workspace. However, design collaboration also has many benefits. Here are a few of them:

Design Collaboration Increases Efficiency and Quality

Teamwork can bring diverse ideas to the design stage. Working solo may not be the best idea when dealing with a complex situation. Instead, the collaborative design ensures the distribution of tasks, allowing checks and balances by multiple members. It also provides the best design quality as people brainstorm ideas and resolve issues in the early design stages.

Collaborative Design Strengthens Team Relationships

You may ask, ‘Why are collaborations important?’ Your business needs people who can work in synergy for better outcomes. Team collaborations help employees share views and openly communicate. Working together allows them to understand each other’s opinions and differences better. Plus, the team members better understand the stakeholders’ needs.

Design Collaboration Helps with User-centred Solutions

For your business, you require designs that fulfill the purpose. For instance, if a team is involved in a product design collaboration, each member will help with ideation and implementation. The product will have minimal issues and higher likeability as the team members will check all the parameters before finalizing it.

Team Collaboration Offers Scope for Innovation and Skill Development

When people from different departments work together, the collaboration broadens the scope of learning. Team members can use the opportunity to develop skills that enhance their work. Also, collaboration allows your team’s creativity to bloom, bringing some out-of-the-box thinking. 

What are Design Collaboration Tools, and Why Should You Use One

While designing, you need a platform where multiple team members can work together. That’s when design collaboration tools come into play. So, what is design collaboration software? It helps the team design, share documents, provide feedback, and track progress in real time. 

Collaborating and keeping everyone informed is a cakewalk with a design collaboration tool. 

When you ask, ‘What is the purpose of collaboration tools?’ you want a mix of some basic features and exclusive ones to make your team collaborations smoother. A robust collaborative tool lets you create designs with professional templates, share them hassle-free in real-time, and maintain access control for your documents. With a collaborative design tool, you can:

• Work with your team on the same projects
• Communicate in real-time
• Save time without switching between the tools
• Streamline workflow for multiple projects

How to Choose the Best Collaborative Tool for Your Team

The digital landscape offers plenty of tools for design collaboration. But what makes good collaboration software? Choosing the right tool involves many factors, depending on your business and team’s needs. The collaborative features should also provide seamless real-time functionality with resourceful integrations. 

Clear communication while designing prevents misunderstandings and saves time from going back and forth with the emails. Thus, integrated chat lets you express much more while keeping track of all the changes.

In addition, the tool should be user-friendly and have a single sign-on (SSO) to ensure easy accessibility and an improved user experience. Lastly, consider whether the collaborative design tools fit into the budget for long-term use.

If you want a tool that fulfills all the criteria for design collaboration, try DocHipo. You can use DocHipo even without any design experience. The following section will explain how you can maximize your team’s potential using DocHipo.

Accelerate Design Creation with DocHipo’s Real-Time Collaboration

Collaborating with your team every day is crucial for a smoother design process. Switch to DocHipo, which aims to streamline your design collaboration for big and small teams. Collaborate, communicate, gather feedback, and design smoothly from anywhere. Your team is just a click away from inviting you on board to work together. Sign up to leverage the resourceful workspace and work together on your projects.

Create Your Team

After signing up, you will come across the DocHipo homepage. You can now add details about your company, such as name, time zone, and country. 

Add Team Members to the DocHipo Workspace

Once you have added the essential details about your company, you can add all the team members. To do this, select Company Settings at the bottom left corner of the DocHipo homepage.

Whether adding multiple users to a team of two or a large team, DocHipo allows you to do so efficiently. Select the Add User option in the upper right corner, as shown below. Manage your DocHipo workspace, and keep track of the last sign-in and status as Super Admin.

Next, you need to enter your username and email address to send an invite to the team member. Once the user accepts your invitation, they become part of your workspace.

Share Access with Team Members for Collaborative Designing 

While working within the editor, you can collaborate with the desired team member while designing. 

For example, you can create a presentation with valuable design tips from your team members or invite another team member to collaborate by giving them Full Access to design together in real-time. 

Remember to select ‘Notify selected users’ before sharing so they don’t miss out on your invitation for design collaboration.

At the top of the editor, all the team members can see the list of collaborators working on the design. 

Experience seamless transparency with DocHipo’s real-time collaboration. Instantly see which widgets your team members edit, keeping everyone in sync and your projects on track.

If you want approval after completing the entire design process for your case study report, share the document with Read-Only access.

With access control, you can maintain privacy and security for your documents as the team member can only preview, present, and download the document.

Learn more about real-time collaboration in DocHipo with this video.

Share Access for Feedback and Update the Changes

Avoid endless back-and-forth emails with instant feedback in real-time, and save time designing stunning documents. Select widgets and share your comments to refine the design.

Your team can update the changes and get back to you without wasting time. They can see the design elements you select and act accordingly.

Review and Respond in an Instant within the Editor

As we know, design collaboration brings team members together and improves relationships. While instant response and words of encouragement can boost your team’s efforts, DocHipo allows you to express much more with emojis.

Review the changes and make your responses more lively with emojis, adding a touch of emotion.

Explore more about adding emojis to your comments in DocHipo.

Keep Track of all the Changes with Version Control

Collaboration while designing helps to cut back on several versions of the same document. Yet, sometimes, we like to go back and check out the changes. With DocHipo, you can easily check document versions for different changes made by your team members. All you have to do is select the Versions option in the editor.

You will now find the entire version of history, citing the date and time of the changes and the editor’s name. Select any version and name, restore, or simply preview it here.

Watch this video to learn more about how versions work in DocHipo.

Stay Organized with Filters to Sort Your Documents

Searching and retrieving files can become challenging when you work on multiple projects. DocHipo offers multiple filters to access your files within seconds. You can filter documents shared with your collaborators by selecting the ‘Shared with me’ option.

To further refine your search, choose the Filter option within the saved files.

Now, you can filter your documents based on the document name, type, owner, created time, or last modified date for quick access.

Watch this video to learn more about Filters in DocHipo.

Manage Different Companies within DocHipo

One of DocHipo’s strengths is managing different companies on a single platform. For every company, you can add other team members and manage them separately. As the Super Admin, control all the companies and smoothly manage your team’s workflow. 

Furthermore, watch this video to learn more about how multi-company works in DocHipo.

Keeping things sorted helps minimize confusion, but you can also transfer documents from one company to another. Select any saved document and choose the Transfer option.

Now, select the company name to which you want to transfer the document and click on Proceed to initiate the process.

Learn more about how to transfer documents across companies with this tutorial.

Stay On-Brand Through Collaborative Design Using the Brand Kit

Branding is central to any business that aims to make a mark in the cluttered marketplace. So, what is the role of design collaboration in branding? Design collaboration plays a crucial role in maintaining a consistent brand identity. Precision with colors, fonts, and visuals across all designs is essential. However, without seamless collaboration, your team might struggle to match the exact shade of red, and even minor inconsistencies can disrupt your brand’s visual harmony. 

If you want a design collaboration tool that helps you with consistent branding, look no further. DocHipo’s brand kit covers you. Working remotely is less of a hassle, as DocHipo ensures precise branding and team collaboration so that you can eliminate all the creative roadblocks while staying connected with your team.

Save and Access Brand Assets with the DocHipo Brand Kit

Your brand requires a strong visual identity with consistent brand elements. Save all brand assets, such as brand colors, fonts, logo variants, and visuals, within the brand kit and share access with your team. With DocHipo, you can avoid confusion and save your team from guesswork about the right shade of the brand or precise font size.

Watch this video to learn all about DocHipo’s Brand kit.

Customize and Save Company Templates for Quick Designing 

Designing from scratch every time you create for your brand takes time and effort. You can streamline your collaborative design process using Company Templates in DocHipo. 

Save your frequently-used documents as Company templates and let your team access them whenever they work for the brand. It allows you to create and save various on-brand template designs in one place.

Explore Company templates in DocHipo with this video.

Ace Design Collaboration with DocHipo

Collaborative designing may feel challenging, but it’s now easy with DocHipo’s real-time collaboration. With DocHipo, you create teams and collaborate with controlled access where you design in real time without disturbing other members’ workflow or sharing feedback with a few clicks. 

Ideal for small or large teams, DocHipo accommodates multiple brands and teams to create stunning documents. Sign up with DocHipo and upgrade with a paid plan to bring your team together for a seamless design collaboration. 

FAQs

Why is collaborative design important?

Collaborative design is essential because it:

• Increases team efficiency.
• Accelerates the design process
• Helps with informed decision-making
• Improves team relationships
• Brings innovation and user-centered solutions

Why is it important for designers to collaborate and work in teams?

Collaborating with teams as a designer helps to share ideas, gain perspectives, and retain consistency in designing. It also helps to build better relationships with the stakeholders and clarify the team’s role and responsibilities.

What is an example of collaboration in design?

Some examples of collaboration in design are web designing, product design, mobile app development, UI/UX design, magazine cover design, etc.

What is the principle of collaboration design?

The principle of collaboration design involves people and stakeholders from different backgrounds in solving a problem. Some of the principles of collaboration that apply to design collaboration are:

• Ideation
• Brainstorming
• Communication
• Iteration 
• Digital collaboration tools

What is design collaboration in sourcing?

Design collaboration in sourcing is a process where a group of people work together to create a design or a product to improve forecast accuracy. It helps to strengthen the quality of the product, improve forecasts about sales and market, and reduce costs.